Notice to pharmaceutical companies - Information regarding the online system for payment of fees
New functionalities of the Fees Payment System (02/09/2012)
Notice to pharmaceutical companies - Information regarding the online system for payment of fees
The Italian Medicines Agency, in collaboration with the Directorate General of Drugs and Medical Devices of the Ministry of Health and Poste Italiane S.p.A., launched in October 2009 a new system of payment of fees owed by the pharmaceutical companies under Ministerial Decree 24 May 2004.
The new system allows the pharmaceutical companies to make all the payments online, thus speeding up the times for cash check and for reports to the Ministry, assuring a secure, unequivocal, and timely acknowledgment of the payments made on the dedicated Giro accounts.
The information technology architecture of the procedure does not imply any modification of the payment and reimbursement systems concerning the fees reserved to the Ministry of Labour, Health and Social Policies, but implements a system that enables AIFA to acquire directly 20% of its fees (ex comma 8, letter b) of Article 48 of the Legislative Decree 30 September 2003, n. 269 converted into law by article 1 of the law 24 November 2003, n. 326) by means of specific Giro accounts.
Therefore, the pharmaceutical company will accomplish two payments, according to the amount shown in the attached price list , for the total of the amount required. For the the payment performed abroad please follow the indications below:
The pharmaceutical companies are required to use the new operating system starting from 7 November 2009, are encouraged to prefer the deposit via electronic way, in order to facilitate the procedure, for all types of issues including those subject to implied assent.
The architecture of the system, which allows the users to proceed with registration and payments through a completely computerized procedure, requires compliance with the following steps:
1.The "POL" Code assigned by the self-certification system must necessarily be reported in head of the reason of payment (regardless of the chosen method of payment): therefore, Companies can proceed with the online transaction only once received the above mentioned Code;
2.The transaction must be completed during the days immediately after the acquisition of the POL Code.
Any failure to comply with the above mentioned procedure, resulting in problems for the computerized procedure in combining data with those of self-payment, could lead to a time dilation for the definition of application procedures required and the submission of additional documentation by the Companies.
